Invoice reconciliation with .one Retail: AI that slashes costs in the supermarkets
22/05/2025
One in five documents is still on paper today. But the grocery retail sector is ready for a revolution: AI digitises and uploads the delivery note contents—currently entered manually—into the system.
This enables invoice reconciliation to happen in near real time, reducing errors and labour costs, and erasing temporal and spatial gaps between warehouse and finance.
The so‑called three‑way match—delivery note, goods receipt, invoice—should be straightforward. Yet in grocery retail, it often becomes a nightmare. In around 20% of cases, it’s still handled manually, using handwritten notes, Excel sheets, or disconnected management systems.
Invoice reconciliation is the stage when every document related to goods is manually verified—a tiresome, costly bottleneck.
Upon delivery, staff check the goods against the delivery note, often marking discrepancies by hand. They enter data manually into the system, send it to finance, report non‑compliances, check the invoice and verify it matches warehouse records—corrections included.
Every step is a potential slowdown; every mistake is a cost; every delay is an issue. In businesses moving thousands of items daily across multiple outlets, uncontrolled delays are common—invoice processing can stretch to 45 days, overwhelming offices with repetitive tasks.
In partnership with Teksmar, part of Aton Group and specialists in retail process digitisation, we developed .one Retail—a platform using AI to align the administrative reconciliation chain in moments.
Using the app, you simply photograph the paper document. Within seconds, its data is in the system, ready for verification. The AI then compares the delivery note against the actual goods received, flags any discrepancies, and triggers the administrative cycle—efficiently and error‑free.
.one Retail is a comprehensive browser and mobile suite designed for both directly run and affiliated stores. It’s web‑based and device‑agnostic—no local servers or manual installs needed.
The suite supports the full food distribution chain and various other categories—beauty, house‑hold goods, apparel, DIY, sporting goods, and more.
AI sits at the core. Beyond invoice reconciliation, .one Retail automates purchase and sales orders, goods receipt, user support, and even captures data from unstructured inputs like WhatsApp, email, audio files, Excel or images.
This is the first time AI is applied to these tasks with such precision. The outcomes? Fewer errors, lower costs, faster cycles. A genuine competitive edge for retailers handling complex workflows and narrowing margins.
We’ve invested in a dedicated R&D team working closely with Teksmar to bring this innovation first to Italy, then abroad.
Our main goal is to help grocery retailers simplify operations, boost efficiency, and cut management costs.
Powered by AI, .one Retail eliminates the need for manual data entry from delivery documents. It auto‑detects and flags discrepancies between goods received and stated in documents and alerts the supplier accordingly. This dramatically reduces administrative workload, time and costs associated with invoice disputes.
