{"id":75002,"date":"2024-05-10T11:54:37","date_gmt":"2024-05-10T09:54:37","guid":{"rendered":"https:\/\/aton.com\/costruire-un-chatbot\/"},"modified":"2025-09-05T15:59:29","modified_gmt":"2025-09-05T13:59:29","slug":"building-a-chatbot","status":"publish","type":"post","link":"https:\/\/aton.com\/en\/building-a-chatbot\/","title":{"rendered":"What we learned from building our Chatbots"},"content":{"rendered":"<p>Are you thinking about implementing<strong> a corporate training service<\/strong> or <strong>offering quick answers<\/strong> via a <a href=\"https:\/\/aton.com\/en\/solutions\/service-desk\/\" target=\"_blank\" rel=\"noopener\">Service Desk<\/a>?<\/p>\n<p>There\u2019s an ideal solution: the <strong>Chatbot<\/strong> \u2014 an assistant capable of delivering accurate answers thanks to semantic search.<\/p>\n<p>There are plenty of tools online that claim to let you build a chatbot in just a few minutes, but is it really that simple to develop one that actually works? Let\u2019s find out together!<\/p>\n<h2><strong>It all starts with documentation<\/strong><\/h2>\n<p>While building a chatbot, we realised that <strong>documentation<\/strong> can be an obstacle\u2014both during the creation phase and when it comes to user experience.<\/p>\n<p><strong>Creating<\/strong> documentation is a company-wide issue, and it\u2019s not always handled consistently. More often than not, documents are written in a highly personal style, based on the assumption that the reader already understands the subject.<\/p>\n<p><strong>Accessing and using <\/strong>documentation is just as complex, as searches often return multiple documents, forcing the user to sift through them to find the right answer.<\/p>\n<h2><strong>The process of building a Chatbot<\/strong><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-76154 aligncenter\" src=\"https:\/\/aton.com\/wp-content\/uploads\/2024\/05\/Grafica-articoli-fashion.jpg\" alt=\"\" width=\"1004\" height=\"595\" srcset=\"https:\/\/aton.com\/wp-content\/uploads\/2024\/05\/Grafica-articoli-fashion.jpg 1920w, https:\/\/aton.com\/wp-content\/uploads\/2024\/05\/Grafica-articoli-fashion-1536x910.jpg 1536w\" sizes=\"auto, (max-width: 1004px) 100vw, 1004px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Building a Chatbot<\/strong> involves<strong> several crucial<\/strong> stages that ultimately determine its effectiveness. Below is a list of the key phases:<\/p>\n<ul>\n<li><strong>Defining objectives and topics<\/strong>: it\u2019s essential to ask what goals you want to achieve with the Chatbot and to identify the areas where it will have the greatest impact, so you can focus your efforts accordingly. When drafting the documentation, it can be helpful to involve consultants who are familiar with the subject matter and able to identify missing information\u2014ensuring the content is written in a style that serves its purpose effectively.<\/li>\n<li><strong>Analysis of company data and integration of missing information<\/strong>: it\u2019s essential to analyse the available company data. In many cases, the data required to train the Chatbot is either missing or not written in a format suited to User\u2013Chatbot interaction. In this scenario, reviewing and refining the documentation becomes crucial to ensure the Chatbot functions effectively.<\/li>\n<li><strong>Robust architecture<\/strong>: designing a solid architecture is crucial to ensure strong performance and to safeguard company data.<\/li>\n<li><strong>Integration with third-party systems<\/strong>: the Chatbot can interact with third-party platforms such as APIs and ticketing systems, completing the overall process. This enables automation of workflows\u2014for example, creating tickets\u2014and helps generate more qualified and accurate ticket submissions.<\/li>\n<li><strong>Analysis and fine-tuning<\/strong>: this phase involves ongoing checks during both testing and live use, focusing on chat analysis and the identification of areas for improvement\u2014so that responses can be continually optimised.<\/li>\n<\/ul>\n<h2><strong>Chatbots: this is serious business<\/strong><\/h2>\n<p>The <strong>creation<\/strong> of a Chatbot\u2014its <strong>architecture<\/strong>, the <strong>design of its flows<\/strong>, and more\u2014requires <strong>solid experience<\/strong> and <strong>strong process expertise<\/strong>. Being supported by someone who has already tested and implemented a Chatbot in real-world scenarios, and who can offer ongoing support, significantly increases both its reliability and performance. After all, the Chatbot is often the only\u2014or at least the most important\u2014entry point for user requests, so the <strong>reliability of its responses is absolutely critical<\/strong>.<\/p>\n<p><a href=\"https:\/\/aton.com\/en\/ai-aton-7-use-cases\/\" target=\"_blank\" rel=\"noopener\"><strong>Artificial Intelligence<\/strong><\/a> is making huge strides. New models are emerging, others are rapidly evolving, and <strong><a href=\"https:\/\/en.wikipedia.org\/wiki\/Large_language_model\" target=\"_blank\" rel=\"noopener\">LLMs<\/a> <\/strong>are now available to help boost performance. In parallel, <strong>new techniques<\/strong> are enabling increasingly accurate and refined results.<\/p>\n<p>At Aton, we believe the best way to recommend a solution is to <strong>try it ourselves first<\/strong>.<\/p>\n<p>That\u2019s why <strong>we created a series of Chatbots designed to support our colleagues in the <a href=\"https:\/\/aton.com\/en\/solution\/service-desk-it-store-users\/\" target=\"_blank\" rel=\"noopener\">International Service Desk<\/a> team<\/strong>.<br \/>\nTheir purpose is to assist the Retail division by enabling quick access to documentation and helping provide timely answers to users.<\/p>\n<p>The experience we\u2019re gaining allows us to <strong>ensure <a href=\"https:\/\/aton.com\/en\/services-tools-business-continuity\/\" target=\"_blank\" rel=\"noopener\">service continuity<\/a><\/strong> by sharing knowledge across different teams \u2014 not bad, right?<\/p>\n<p>To wrap up, using a Chatbot in the delivery of our services has taught us a few things we didn\u2019t expect \u2014 and we\u2019d be happy to share them over a coffee!<\/p>\n<div class=\"custom_button\"><a href=\"https:\/\/aton.com\/en\/contact\/\" class=\"dropbtn mx-auto _slim\" title=\"Contact us to learn more \" target=\"\" ><div class=\"dropbtn_content\">Contact us to learn more <\/div><div class=\"dropbtn_drop\"><i class=\"sn_sprite _button_drop \"><svg viewBox=\"0 0 147 64\"><use xlink:href=\"\/wp-content\/themes\/aton\/assets\/images\/icons.svg#button-drop\" \/><\/svg><\/i><\/div><div class=\"dropbtn_spacer\"><\/div><\/a><\/div>\n<p>&nbsp;<\/p>\n<p>In the coming weeks, the Atonpeople working in User Support will share their journey from a <a href=\"https:\/\/aton.com\/en\/retailers-chatbot-assistance\/\" target=\"_blank\" rel=\"noopener\">User Experience perspective<\/a> \u2014 so stay tuned to find out more!<\/p>\n<p><a href=\"https:\/\/www.linkedin.com\/company\/aton-s.p.a.\/\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-49188\" src=\"https:\/\/aton.com\/wp-content\/uploads\/2023\/05\/linkedin-1-1.png\" alt=\"linkedin-icon-img\" width=\"30\" height=\"30\" \/><\/a> <a href=\"https:\/\/www.instagram.com\/atonspasocietabenefit\/\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-49191\" src=\"https:\/\/aton.com\/wp-content\/uploads\/2023\/05\/instagram-2-1.png\" alt=\"instagram-icon-img\" width=\"30\" height=\"30\" \/><\/a> <a href=\"https:\/\/www.facebook.com\/aton.spa\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-49194\" src=\"https:\/\/aton.com\/wp-content\/uploads\/2023\/05\/facebook-1-1.png\" alt=\"facebook-icon-img\" width=\"30\" height=\"30\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Are you thinking about implementing a corporate training service or offering quick answers via a Service Desk? There\u2019s an ideal solution: the Chatbot \u2014 an assistant capable of delivering accurate answers thanks to semantic search. There are plenty of tools online that claim to let you build a chatbot in just a few minutes, but [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":72298,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false},"class_list":["post-75002","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","keyword-service-desk-en","keyword-tech-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What we learned from building our Chatbots - Aton<\/title>\n<meta name=\"description\" content=\"Find out how Aton developed chatbots to support the International Service Desk team with faster, smarter access to internal documentation\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/aton.com\/en\/building-a-chatbot\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What we learned from building our Chatbots - 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